Important Deadlines & Rolling Timetable
Abstract submissions and participant registrations for the Annual Spring Forum are managed on an ongoing academic cycle. Review the formal administrative cut-offs below to secure tier registration rates and ensure timely peer-review evaluation.
Early Registration Cut-Off
Primary subsidized registration window across all categories ($79 Trainee, $139 Author, $179 Observer). Secures discounted presentation credentials and contact hour processing.
Standard Registration Deadline
Second-tier registration deadline for clinical delegates, institutional laboratory cohorts, and presenting researchers finalizing department travel/virtual grant billing.
Abstract Submission Deadline
Final date to submit original 250-word structured abstracts across Tracks 01–04 for live oral podium presentation and synchronous digital poster session defense.
Peer-Review Decisions Dispatched
Formal notifications dispatched to corresponding authors with committee review scores, assigned presentation modalities (Oral vs. E-Poster), and session allocations.
Final Registration Closure
Final date to register and confirm author credentials. Program roster closes for official typesetting and digital compendium index publication.
Scientific Forum Convenes
Two-day synchronous virtual conference convening live via secure webcast. Includes plenary addresses, oral tracks, poster defense breakout rooms, and synchronous Q&A.
Comprehensive Milestones Summary
| Administrative Event | Formal Cut-Off | Status | Description & Action Required |
|---|---|---|---|
| Early Registration | November 30, 2026 |
Open | First-tier reduced registration rates for authors, clinicians, and fellows. |
| Standard Registration | January 31, 2027 |
Pending | Standard virtual rate applies across all delegate passes. |
| Abstract Submissions Close | February 28, 2027 |
Pending | Final deadline for proffered papers and late-breaking research submissions. |
| Review Decision Notification | March 15, 2027 |
Pending | Formal Advance Acceptance Letters and Slot Confirmations dispatched. |
| Final Registration Closing | March 31, 2027 |
Pending | Roster finalized for proceedings compendium and contact-hour registry. |
| Program Compendium Release | April 10, 2027 |
Pending | Final scientific program booklet and session access links emailed to delegates. |
| Colloquium Convenes | April 21–22, 2027 |
Convenes | Live synchronous scientific sessions and interactive poster halls. |
Secretariat Administrative Protocols
- Rolling Abstract Evaluation: While the final abstract cutoff is February 28, 2027, the academic committee evaluates abstracts on a continuous rolling basis. Authors submitting early receive acceptance decisions within 5–7 business days to facilitate departmental funding approvals.
- Advance Documentation: Official Advance Acceptance Letters, Slot Confirmations, and institutional payment receipts are issued within 48 to 72 hours of completed registration or review confirmation.
- Timezone Standardization: All deadlines expire at 23:59 (11:59 PM) US Eastern Daylight Time (EDT / UTC-4) on the specified date.
Take Action Before the Next Milestone
Submit your structured abstract or confirm your virtual registration pass before the early-tier cut-off.